Managing Title Searches

Title Searches contain detailed information extracted from each title in a contract, including dealings, notations, and unit entitlements. Curia automatically populates Title Searches by following the title chain, with options to manually add, link, or remove searches.

Title Search overview

A Title Search is the detailed record associated with a Title in a contract. While the Title represents the property identifier (lot, section, plan), the Title Search contains information extracted from the official title search document issued by Land Registry Services, including:

Certificate date
Dealings - registered legal instruments affecting the property (easements, mortgages, covenants)
Notations - informational entries highlighting restrictions or conditions
Unregistered dealings - documents lodged but not yet registered
Unit entitlement information (for strata properties)

Each Title has a primary Lot search, and may have additional parent searches depending on the property's title chain.

Title Search types

The available Title Search types depend on the property's plan type:

Deposited Plan or Auto Consol Titles:

Lot
Neighbourhood Plan
Precinct Plan
Community Plan

Strata Plan Titles:

Lot
Common Property
Neighbourhood Plan
Precinct Plan
Community Plan

Automatic population

Curia automatically creates Title Searches by following the title chain detected on the contract front page:

When a contract is processed, Curia scans the front page for Title References.
For each detected Title, a Lot search is created automatically.
Curia follows the title chain to identify and create any parent searches (Common Property, Neighbourhood Plan, Precinct Plan, or Community Plan).
Detected dealings and other information are populated into the appropriate searches.

You can then review and modify the automatically populated data as needed.

Unmatched Title Searches

Sometimes Curia extracts title search data from the contract but cannot match it to any title provided on the front page. This typically happens when there is a typographical error in the title reference on the front page (for example, "9/SP12345" instead of "19/SP12345"), or when an unrelated title search document has been included in the contract.

When this occurs, an Unmatched Title Searches warning alert appears at the top of the Title Search tab. Each unmatched search displays its extracted title reference and a Go to page link to view the source document in the Contract PDF.

You have two options to resolve each unmatched search:

Link to Title - click to open a modal where you select which title to associate the search with. Only titles that do not already have a lot search linked are available for selection. If all titles already have a lot search, the button is disabled with a tooltip explaining why.
Dismiss - click to remove the unmatched search if it is not relevant to the contract.

After linking a search to a title, it moves under the selected title and displays a Manually Linked badge. All extracted data, including dealings, notations, and certificate date, is preserved.

Titles that have no lot search linked display a warning: "No title search is linked to this title." The Add to title chain dropdown is hidden for these titles, since parent searches require a lot search first.

Adding a Title Search

To manually add a parent search to a Title's chain:

Navigate to the Title you want to modify.
Locate the Add to title chain dropdown at the bottom of the Title Search list.
Select from one of two options:
Link to existing - choose an existing parent search from another Title to share it
Create new - create a new parent search unique to this Title
The search appears as a new card in the Title's search list.
Click Manage to access the search and enter details.

Removing a Title Search

To remove or unlink a parent search from a Title's chain:

Navigate to the Title containing the search you want to remove.
Locate the parent search card (Common Property, Neighbourhood Plan, Precinct Plan, or Community Plan).
Click the trash icon next to the search card.
The search is removed from this Title's chain.

Note: Lot searches cannot be removed as they form the foundation of each Title's chain. Removing a shared parent search from one Title does not affect other Titles linked to it.

Parent plan searches

Neighbourhood Plan, Precinct Plan, and Community Plan searches represent association property in the title hierarchy. These searches can be:

Shared across Titles - multiple Titles can link to the same parent search using Link to existing
Unique to a Title - each Title can have its own separate parent search using Create new

When a parent search is shared, a notification displays: "This plan is shared with: Title 1, Title 2". Changes made to a shared search affect all Titles linked to it.

Common Property searches

Common Property searches represent the shared areas in a strata scheme (hallways, lifts, gardens). They are only available for Titles with a Strata plan type.

Automatically populated when detected in the title chain
Can be shared across multiple strata Titles using Link to existing
Include unit entitlement fields: lot entitlement, aggregate units, and lot count
Display shared status with "This plan is shared with:" notifications

Available fields

Each Title Search may include the following fields (depending on your account configuration):

Certificate date
Dealings (report title, report content, dealing number, visibility, page location)
Notations (title, description, reference)
Unregistered dealings (title, description, reference)
Unit entitlement - lot entitlement, aggregate units, lot count (Common Property only)

Unregistered contracts

For unregistered (off the plan) contracts, Title Searches are organised into two sections:

Proposed Titles
Shows all proposed lots and their individual title chains. These represent the lots being purchased that are not yet registered.

Parent Titles
Shows all existing registered lots from which the proposed lots will be subdivided, along with their full title chains.

Click Manage to access the details for any Title Search.

Navigation

Single Title contracts:

Title Searches appear as cards showing the search type and detection status
Click Manage to access detailed fields for each search
Use breadcrumbs or the back button to return to the Title Search list

Multiple Title contracts:

Navigate to Titles to see all Title entries
Click Manage title [number] to view Title Searches for that specific Title
Click Manage on individual Title Search cards to access detailed fields
Use breadcrumbs for quick navigation: Titles > Title N > Search Type
Click any level in the breadcrumb to jump directly to that section

FAQ

Can I have separate parent plans for different Titles?

Yes. Use Create new in the Add to title chain dropdown to create a parent search unique to that Title. For example, two Titles can each link to separate Community Plans if required.

What happens when I remove a shared parent search?

Removing a parent search from one Title does not affect other Titles linked to it. The search remains available to those Titles.

Why can't I remove a Lot search?

Lot searches form the foundation of each Title's chain and cannot be removed. You can only remove parent searches (Common Property, Neighbourhood Plan, Precinct Plan, or Community Plan).

Why is Common Property not available for my Title?

Common Property searches are only available for Titles with a Strata plan type. If your Title uses Deposited Plan or Auto Consol, Common Property is not applicable.

Navigate to the Title you want to add the search to, use the Add to title chain dropdown, and select Link to existing. Choose the parent search you want to share from the list.

What does the Unmatched Title Searches alert mean?

The alert appears when Curia extracts title search data from the contract but the title reference does not match any title on the front page. This is commonly caused by typographical errors in the title reference. You can link the search to the correct title using Link to Title, or click Dismiss to remove it if it is not relevant.

Why is the Link to Title button disabled?

The button is disabled when all titles in the contract already have a lot search linked. You can either dismiss the unmatched search if it is not relevant, or add a new title first and then link the search to it.