Preflight - Match and currency checks
How Preflight validates vendor names, the land address, title references, and document currency before you start a review.
Preflight runs three groups of checks on every contract: Match, Current, and Sections. This article covers Match and Current. For Sections, see Preflight - Document sections.
The Preflight tab has the same shape in NSW and VIC. The specific documents checked differ because each state’s contract and registry documents are different.
Match checks
The Match section checks that the data on the contract particulars agrees with the registry-issued documents. Rows show Pass when the data agrees and Warning when Curia detects a discrepancy or cannot verify.
NSW NSW: details specific to New South Wales reviews
Vendor name
Curia checks that the vendor names on the contract match the names on the title search. Common variations in how names are written are handled automatically.
- Pass - all vendor names match
- Warning - one or more names differ, or required data could not be read
Land address
Curia checks the property address on the contract front page against the addresses held in government land records for the title.
- Pass - the contract address is one of the addresses held for the title
- Warning - the contract address could not be matched to one
A warning also raises an Official land address amendment on the Land address field on the Title tab, asking the vendor to confirm the official registered address. The warning on that field gives both the recorded address and the one on the contract. See Managing titles (NSW).
Title reference
Curia checks the title references on the contract front page against the title searches and the planning certificates.
- Pass - all title references match
- Warning - any reference is missing or differs, or the contract carries a title search the front page doesn’t account for
Expand the row for the breakdown, grouped by title, showing whether each reference was found on the title searches and on the planning certificates. On a registered contract, any unaccounted-for title search is listed under Not stated on the contract front page.
On an off the plan contract the row is headed Parent title reference, checks the parent lot references, and groups the breakdown by proposed lot. See Preflight - Off the plan contracts.
VIC VIC: details specific to Victoria reviews
Vendor name
Curia checks the vendor names on the contract particulars against the registered owners on each Register Search Statement (RSS). Common variations in how names are written are handled automatically.
- Pass - all names match
- Warning - one or more names differ, or required data could not be read
Title reference
Curia checks the Volume/Folio references on the contract particulars against those on each Register Search Statement.
- Pass - all references match
- Warning - any reference is missing or differs
Land address
Curia checks the property address on the contract particulars against the addresses held in government land records for the title.
- Pass - the contract address is one of the addresses held for the title
- Warning - the contract address could not be matched to one
A warning also raises an Official land address amendment on the Land address field on the Title tab, asking the vendor to confirm the official registered address. The warning on that field gives both the recorded address and the one on the contract. See Managing titles (VIC).
Currency checks
The Current section checks that documents are recent enough to be relied on. Each row shows the age of a specific document; a warning means one or more documents fall outside the currency window.
NSW NSW: details specific to New South Wales reviews
Title search date
Curia checks the issue date of each title search.
- Pass - all title searches are less than 3 months old
- Warning - one or more title searches are older than 3 months
Planning certificate date
Curia checks the issue date of each planning certificate.
- Pass - all planning certificates are less than 3 months old
- Warning - one or more planning certificates are older than 3 months
Contract version
Curia checks that the contract uses the current edition.
- Pass - contract uses the 2022 or 2026 edition. Only the 2026 edition will pass from 1 June 2026.
- Warning - contract uses an older edition
VIC VIC: details specific to Victoria reviews
Currency window
A document is current if it was issued no more than 3 months ago. The age is compared against today’s date, not the contract date, so a document that was current when the contract was prepared may have become stale by the time you open the review. When a document falls outside the window, the row shows a warning and includes the issue date in the label so you can see how old it is.
Documents checked
Each row appears only when the relevant document was found in the contract. Where there are multiple documents of the same type, each gets its own sub-row.
- Title search (RSS) - one sub-row per Register Search Statement
- Clearance certificates (SRO) - covers Land Tax Clearance, Commercial and Industrial Property Tax (CIPT) Clearance, and Windfall Gains Tax (WGT) Clearance, each shown separately
- Land Information Certificate (LIC) - one sub-row per certificate, numbered where more than one is present
- Water Information Statement (WIS) - one sub-row per statement
- Planning certificate (s199) - one sub-row per certificate
- Property report - one sub-row per Landchecker or planning.vic.gov.au property report
- OC search report - one sub-row per Owners Corporation, labelled by OC number and plan number
- OC certificate - one sub-row per Owners Corporation, using the same labelling
- AGM minutes - one sub-row per Owners Corporation; measured from the AGM date and current for 12 months rather than 3
FAQ
What if my documents are only just over the threshold?
A warning does not block you. Decide whether updated documents are needed for the matter and proceed when you are comfortable.
What if a document’s date could not be read?
The row shows a warning because currency cannot be confirmed. If you have checked the document and are satisfied it is current, you can proceed.
How does Preflight handle off the plan contracts?
The lot isn’t registered yet, so Curia checks the parent lot references and the parent lot documents instead. See Preflight - Off the plan contracts.